Job Opening: Director of Finance & Administration

 

LOCATION: Jamestown, NY

REPORTS TO: Executive Director

COMPENSATION: Full time Position, non-exempt salary range $55,000-$64,000 depending on experience. Benefits include health, dental and vision insurance; generous retirement benefits; vacation and sick time; flexible schedule with part-time remote options available. Some travel required.

TO APPLY: Email cover letter and resume to arohler@unitedwaychq.org by March 2.

 

United Way of Chautauqua County (UWCHQ) mobilizes the community to help every person and family improve their lives. UWCHQ has an annual fundraising campaign of $1.8 million, and currently invests in 38 community partners and local programs working around collective outcomes in Youth Opportunity, Health Equity, Community Resiliency and Self-Sufficiency.

 

The Director of Finance & Administration is responsible for ensuring the financial integrity, compliance, and operational excellence of UWCHQ. Reporting to the Executive Director, this position oversees all accounting operations, donor database management, and human resources functions. This position supports the organization’s mission by stewarding financial, donor, and operational resources with integrity and accountability. The role ensures accurate financial management, regulatory compliance, and strong administrative systems that enable programs, fundraising, and community impact to succeed.

 

Essential Function 1: Financial Management, Reporting and Compliance. Maintains accurate financial records using standard accounting practices; prepares monthly financial statements and supporting materials for the Finance Committee; supports annual audits and ensures timely filing of all state and federal tax returns; manages accounts payable and receivable; and collaborates with the Executive Director to prepare, manage, and monitor the organizational budget. Ensures appropriate internal controls and separation of duties are in place.

 

Essential Function 2: Revenue, Grants and Donor Data Management. Manages donation pledging and payment entries, including donor acknowledgements, tax receipts, designations, and pledge invoices, while maintaining strict confidentiality and compliance with United Way Worldwide Membership Standards. Oversees grants administration, including tracking payments and expenditures, ensuring regulatory compliance, optimizing processes, and preparing required financial reports.

 

Essential Function 3: Administration. Oversees payroll and benefits administration and maintains required HR documentation; manages office and building needs, including ordering supplies and communicating with vendors; coordinates information technology services and planning in partnership with an IT consultant; provides leadership to Volunteer Income Tax Assistance (VITA) Program, including supervision of program administrator and site coordinators; and fosters positive, trust-based relationships with donors, vendors, volunteers, and partners.

 

 

Mission-Focused: able to link donor, volunteer, and advocates’ aspirations to needs, strives to accomplish goals, separates own interests from organizational interests

Relationship-Oriented: understands what motivates individuals and organizations, values diversity and inclusion, effectively communicates, actively listens to and facilitates diverse input and contributions. Maintains confidentiality.

Collaborator: takes collaborative approach to addressing issues, mobilizes a broad range of resources. Must be a team-player.

Results-Driven: focuses on results and can effectively communicate goals and impact, promotes innovation and is willing to take risks, holds oneself accountable and is self-directed

Brand-Steward: acts with integrity and strong ethics to foster trust at all levels (personal, market, society), internalizes the meaning and commitment of United Way and consistently acts according to its values and purpose, is accountable and transparent with all stakeholders.